The register you must keep under Rule 65 of the Drugs & Cosmetics Rules — every column set out below, plus a ready-to-use Excel sheet. Landscape, pre-bordered, 200 blank rows, prints straight from the file.
No signup, no email address, no account. The file downloads directly.
Rule 65(11)(c) sets the minimum: the prescriber's name and address, the patient's name, the drug and the quantity supplied, retained for three years. The rest of the columns below are not statutory — they are what makes the register reconcilable against your stock and bills when an inspector asks, which is the difference between a register that exists and one that survives an inspection.
| Column | Status | What goes in it |
|---|---|---|
| S. No. | Practice | Consecutive, no gaps. A missing serial is the first thing an inspector looks for. |
| Date of supply | Required | The date the medicine was handed over, not the prescription date. |
| Medicine (brand name) | Required | As printed on the pack. |
| Salt / composition | Practice | Makes the entry findable when the brand changes but the molecule doesn't. |
| Batch no. | Practice | The single most useful non-statutory column — it ties the entry to a specific lot in a recall. |
| Expiry | Practice | Month and year as printed. |
| Quantity supplied | Required | State the unit and stay consistent — strips or loose units, not a mix. |
| Patient name | Required | As given on the prescription. |
| Patient address | Required | The statutory field is the address. A phone number is useful but does not replace it. |
| Prescriber name | Required | The registered medical practitioner who wrote it. |
| Prescriber reg. no. | Practice | State medical council registration. Strongly advisable — it is what makes the prescriber identifiable. |
| Prescriber address | Required | Named explicitly in Rule 65(11)(c). |
| Invoice / bill no. | Practice | Links the register to the sale so the two can be reconciled. |
| Dispensed by | Practice | The registered pharmacist who supplied it. |
Entries reconstructed at the end of the day are where gaps and guessed batch numbers come from. The register is meant to be contemporaneous with the supply.
If an entry is wrong, strike it through with a single line, initial it, and write the correction on the next serial. Do not overwrite, erase or tear out a page — a discontinuity is far more damaging than a visible correction.
The quantities in this register should agree with what left the shelf. If the register says ten capsules went out and the batch shows none moved, that discrepancy is what an inspection finds.
Three years from the last entry. Keep the prescriptions filed against the same period — a register without the underlying prescriptions answers only half the question.
A register is rarely faulted for looking untidy. It is faulted for the things that make it impossible to verify against anything else.
A jump from 214 to 217 raises the obvious question of what happened to the missing three, and there is no good answer available afterwards. If a page is spoiled, strike it through and carry the numbering forward rather than removing it.
If the register records a supply from a batch that the stock record shows was never opened — or that had already expired on the date of supply — the discrepancy is visible without any effort. This is the most common failure in shops keeping the register separately from their billing, because the two are only ever compared by the inspector.
"Dr. Sharma" with no registration number and no address does not satisfy Rule 65(11)(c), which names the prescriber's address explicitly. It is also the entry most likely to be tested, because it is the easiest to check.
Ten in one row meaning ten tablets and ten in the next meaning ten strips makes the whole register unreconcilable. Pick one unit convention and hold it — the template's guidance row says so for this reason.
The register records that a prescription existed. The prescription proves it. Both are needed for the same period, and a complete register with no supporting prescriptions answers only half the question.
This template and page are a practical reference, not legal advice, and they are not an official government form. Rule 65 and the Schedule H1 list have been amended over time and are enforced by state drug control authorities whose requirements vary. Verify the current requirements and the current Schedule H1 list notified in the Gazette of India before relying on this. As of August 2026.
A register of every Schedule H1 sale kept under Rule 65 — date, drug, quantity, patient name and address, and prescriber name, registration and address. Retained three years, produced on inspection.
Yes, for every Schedule H1 medicine dispensed, and it is separate from the ordinary sale record.
Three years from the last entry, with the prescriptions retained alongside.
Widely done, but state authorities differ and many still expect a printed signed register. Keep the digital record as the source and print periodically.
Failure to maintain Rule 65 records is a licence condition breach and can lead to suspension or cancellation. Dispensing H1 without a valid prescription is a separate, more serious offence under Section 27.
Certain third and fourth generation antibiotics, some habit-forming psychotropics and anti-tubercular drugs, notified in 2013 and amended since. Check a specific pack with the Schedule H1 checker — older summaries reproduce only the original list.
No — one register in date order covering all H1 supplies is normal practice.
Yes. No signup, no email, no account.
Nesayo writes the Schedule H1 entry automatically on every qualifying sale — patient, prescriber, batch and quantity captured at billing, retained and exportable for inspection. Billing is free, with no invoice limit and no card.
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